Política de Privacidad - Bristol-Myers Squibb
Política de Privacidad
Bristol Myers Squibb de Chile, agencia de E.R. Squibb & Sons Inter-American Corporation sus empresas afiliadas, subsidiarias o controladoras (en adelante “BMS”), respetan la privacidad de toda persona que visite nuestro sitio en la Web. Esta Política de Privacidad indica la información que BMS puede recopilar y el uso que puede dar a esa información. También explica las medidas de seguridad tomadas para proteger su información, su posibilidad de acceder a su información, y a quién podrá contactar en BMS para que sus preguntas en relación con esta Política de Privacidad sean contestadas y le sean resueltos otros asuntos que puedan surgir.
2.1. Esta Política de Privacidad contempla la recopilación y uso de información personal en el sitio de Internet de http://www.bms.com/cl y/o www.bms.com/latam y/o https://www.bmson.tv (en adelante, el “SITIO”).
2.2. BMS no recopilará a través del SITIO ninguna información sobre usted que pueda identificarlo personalmente, como, por ejemplo, su nombre, dirección, número de teléfono o dirección de correo electrónico (la “Información Personal"), a menos que usted nos la brinde en forma voluntaria. Si usted no desea que recopilemos su Información Personal, por favor absténgase de proporcionarla.
2.3. En caso de que usted nos brinde Información Personal, le comunicamos que esa Información Personal será objeto de tratamiento automatizado e incorporada a la base de datos de BMS.
3.1. BMS recopila Información Personal en línea cuando, entre otros casos:Usted se registra para hacer uso de alguno de los servicios disponibles del SITIO.Usted utiliza el SITIO.Usted nos envía preguntas, consultas o comentarios.Usted solicita información o materiales.Usted provee de cualquier forma información al SITIO (chats, foros, uploads, etc.).Usted aplica para una búsqueda laboral o ingresa sus datos para que sean incorporados en nuestra base de datos de Recursos Humanos.Usted solicita subsidios ofrecidos por BMS.
3.2. El tipo de información recopilada puede incluir nombre, tipo y número de documento, teléfono, dirección de correo electrónico y/o cualquier otra información que permita individualizarlo. En todos los casos que usted brinde Información Personal, y de acuerdo a la legislación vigente, usted declara que la Información Personal brindada es cierta.
3.3. En los casos que usted nos brinde su Información Personal, usted acepta y presta su consentimiento libre, expreso e informado para que dicha Información Personal sea utilizada con las finalidades arriba mencionadas, y autoriza a que la misma sea tratada, almacenada, recopilada en las bases de datos de propiedad de BMS. Asimismo, usted acepta y presta su consentimiento libre, expreso e informado con los términos de la presente Política de Privacidad.
4.1. BMS podrá enviarle correos electrónicos en relación al contenido del SITIO o sobre su cuenta y en respuesta a sus preguntas, consultas o comentarios. BMS también le podrá enviar correos electrónicos con información sobre productos y servicios que le puedan interesar, a menos que usted indique que no desea recibir dichos correos electrónicos.
4.2. Usted podrá, en cualquier momento, solicitar el retiro o bloqueo de su nombre de la base de datos a los que se refiere la presente Política de Privacidad siguiendo el procedimiento señalado en esta misma política, específicamente en el punto 10.4.
4.3. Todo correo electrónico que reciba de BMS le informará cómo rechazar el envío de futuros correos electrónicos promocionales. Podrá cambiar sus preferencias de correo electrónico en cualquier momento. Vea más adelante la sección "Manteniendo Precisa su Información Personal".
6.1. BMS no vende, alquila ni comercializa a terceros Información Personal sobre usted, ni tenemos intenciones de hacerlo.
6.2. En principio, la Información Personal que BMS recolecte a través del SITIO no se utilizarán con fines de marketing directo de terceros. BMS no transfiere a terceros la Información Personal que usted nos haya proporcionado para que los mismos sean utilizados en su marketing directo a menos que se lo hubiéramos notificado y obtenido su consentimiento explícito en forma previa.
7.1. Para prevenir acceso no autorizado, mantener la precisión de los datos y asegurar el uso correcto de su Información Personal, BMS ha puesto en uso ciertos medios físicos, electrónicos, administrativos y procedimientos de seguridad para resguardar y asegurar la Información Personal que recopilamos en línea. Nosotros resguardamos la Información Personal de acuerdo a estándares y procedimientos de seguridad establecidos y continuamente evaluamos nueva tecnología para proteger esa información. BMS garantiza que los procesos internos propios de las bases de datos cumplen con las obligaciones legales de seguridad y confidencialidad impuestas por las leyes de cada país en materia de privacidad y protección de datos personales.
7.2. A pesar de lo anterior, usted reconoce que los medios técnicos existentes que brindan seguridad no son inexpugnables, y que aun cuando se adopten todos los recaudos razonables de seguridad es posible sufrir manipulaciones, destrucción y/o pérdida de información. De presentarse estos casos, BMS procederá conforme las leyes de cada país en materia de privacidad y protección de datos lo requieran.
8.1. BMS no tiene intenciones de recopilar Información Personal de menores de edad. Cuando corresponda, BMS le indicará específicamente a los menores que no brinden esa información Personal en nuestro SITIO y/o tomará medidas razonables para obtener el consentimiento de los padres, tutor o representante legal para la entrega de esa Información Personal.
8.2. Le informamos que en su condición de padre, tutor legal o representante será el responsable de que sus hijos menores o bajo su tutela accedan al SITIO, por lo que recomendamos enfáticamente tomar las precauciones oportunas durante la navegación en el SITIO. A este fin, le informamos que algunos navegadores permiten configurarse para que los niños no puedan acceder a páginas determinadas.
8.3. Usted podrá ponerse en contacto con BMS para realizar las sugerencias o advertencias que considere oportunas.
El SITIO puede contener links hacia y provenientes de otros sitios de Internet. BMS no es responsable por las prácticas de privacidad ni el tratamiento de los datos personales de esos sitios. BMS los alienta a que averigüen las prácticas de privacidad de dichos sitios de Internet antes de su utilización.
10.1. Si usted ha proporcionado Información Personal a través de los servicios disponibles en el SITIO y cualquiera de su Información Personal cambia, usted podrá revisar, modificar, eliminar y actualizar sus datos personales en el momento que desee.
10.2. Asimismo, y de conformidad con la legislación vigente, usted podrá solicitar el ejercicio de su derecho de acceso, rectificación, actualización, oposición o supresión de su Información Personal. De esta manera, usted tiene la opción de enviar un correo electrónico para pedir un cambio de su información o una copia de su Información Personal que hemos recolectado en línea.
10.3. El derecho de acceso a los datos podrá ser ejercido en forma gratuita por el interesado en la medida que la correspondiente información sea solicitada en intervalos no inferiores a seis meses, salvo que se acredite un interés legítimo al efecto.
10.4. Si los datos son incorrectos, desea actualizarlos y/o suprimirlos, nosotros corregiremos, actualizaremos y/o suprimiremos esa información a su requerimiento sin costo alguno. Para ello, por favor tenga a bien enviar un correo electrónico de acuerdo con su país (ver lista numeral 11 contactos BMS) con el asunto "Informar", "Rectificar", "Suprimir" y/o "Actualizar" y/o cualquier otro según corresponda, conjuntamente con el objeto de su requerimiento.
10.5. Asimismo, si usted se suscribe a alguno de los servicios o comunicaciones que ofrece BMS, tal como un boletín de noticias electrónico (e-newsletter), podrá dar de baja su suscripción en cualquier momento, siguiendo las instrucciones incluidas en cada comunicación.
10.6. BMS hará todos los esfuerzos razonables para hacer que sus solicitudes sean cumplidas. No obstante, quizás necesitemos información adicional antes de poder procesar su solicitud, misma que en su caso le solicitaremos.
10.7. BMS cooperará con las autoridades de cada país cuando éstas requieran formalmente y con fundamento cualquier información relacionada con nuestras bases de datos.
Si tiene preguntas sobre su privacidad cuando utilice el SITIO, por favor contáctenos al siguientes correo electrónico contactoar@bms.com, indicando su pais.
Si tiene preguntas sobre su privacidad cuando utilice el SITIO, por favor contáctenos al siguientes correo electrónico contactoar@bms.com, indicando su pais.
BMS se reserva el derecho a modificar esta política de privacidad periódicamente, en cuyo caso la política actualizada se publicará en este mismo sitio, siendo obligación de los usuarios revisar regularmente esta sección a fin de informarse de cualquier cambio que se pueda haber producido.
BMS Global Employee Privacy Notice
If you are an applicant, you can read more details here: https://www.bms.com/privacy-policy.html#job.
For questions about this notice or data protection as a worker, please refer to the contact us section.
Click here to download or print a copy of this BMS employee privacy notice.
What You Will Learn in This Notice |
This notice is specific to the use of your personal data by Bristol Myers Squibb (“BMS”, “we”, “us”, “our”) if you are or were part of our workforce. It explains what personal data processing activities are conducted at BMS worldwide covering BMS direct employees, consultants, contractors, interns and third parties as defined in this Notice – collectively called ‘workers’ or ‘employees’ (or “you”, “your”, “yours”) in this notice (“Employee Notice” or “Notice”). We use the term “processing activities” or “use” to refer to accessing, collecting, storing, transferring or any other use of your personal data.
Click on the icons or text below to find out more about how, why, and where BMS uses your data:
1. INTRODUCTION – HOW TO READ THIS NOTICE |
In this Notice, we provide you with an overview of how and why we collect your personal data - also known as personal information. We also inform you about your privacy rights related to our use of your data.
You should read this Employee Notice in combination with the BMS General Privacy Notice which explains the collective privacy standards and commitments that apply to all processing of personal data at BMS. It is available on the footer of our corporate www.bms.com websites for markets where we have a presence or operate.
| Before you start reading this Notice | |
|---|---|
| Who is the audience? | This notice applies:
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| Country-specific notices | As a supplement to this notice, there may be country specific BMS documentation covering individual country laws or processes that might impact the use of your personal data at your specific work location. These documents can be accessed through your local intranet or HR business partner. |
| Relevance of my personal data | The nature and the categories of the personal data that BMS processes about you can differ, depending on your role and your relationship with BMS. We try to point out these differences where possible but if there are processing activities specific to your role at BMS or to the country where you reside, we will provide you with additional ‘point in time data’ wherever possible. |
| Example: Most processing activities related to BMS employee benefits are not applicable to consultants, contractors, interns, agency workers or autonomous workers who are employed by third parties and then contracted by BMS. This notice covers personal data that BMS controls and processes. Contractors and consultants should therefore review privacy notices provided by their own employers to understand how their data is processed. |
2. WHO IS THE CONTROLLER OF YOUR DATA |
A controller decides why and how to process your personal data. However, central teams at BMS located in another country (for example, teams in the US and support services provided by our authorized business partners) may also access and process your personal data as described in this notice. For each activity, Bristol-Myers Squibb Company and its affiliates will act as controller together or jointly for using your data.
| Note: If you have an employment contract, the BMS legal entity who is your employer, or who has the contract with your employer, is the controller of your personal data. If you are a consultant, contractor, intern or independent worker), then the entity listed in your employer’s contract with BMS is the controller. |
3. CATEGORIES – WHAT TYPE OF DATA BMS PROCESSES ABOUT YOU |
This section describes the type of personal data we collect for our processing activities, which may vary depending on your role at BMS.
We describe this personal data as “Work-Related Data” or “Sensitive Work-Related Data” that BMS needs for the creation of your work contracts and to run our day-to-day work activities. Remember, depending on where you live, the relevant data protection law in your jurisdiction may define personal data differently from the descriptions used in this notice.
We use the categories of personal data in the following context:
Onboarding & HR day-to-day![]()
Compensation, benefits & performance![]()
Security, IT, devices, training![]()
Surveys, events, images, videos![]()
Sensitive data![]()
Environmental, health & safety![]()
Data for legal & compliance![]()
Family & your relatives’ data![]()
Roles & positions, relocation, leaving![]()
| Note: Most data we use about you is necessary for our day-to-day operations. In certain cases, you might decide to participate in activities that are not mandatory, such as attending events, accessing benefits, apply to internal jobs, responding to surveys or sharing your image or video recordings with BMS. In this case, we will let you know what your options are before processing your data. |
You can learn more about our purposes and why we use your data in section 4.
When collecting and using your data as a BMS worker, most categories detailed below are relevant to you if you are an employee. If you don’t have a contract with us but provide services to us, the categories below will not be relevant to you, for example if you are hired by a third party agency, if you are a consultant or an independent worker.
| Categories of Work Related Data | |
|---|---|
| Onboarding data | Most of the personal data collected at BMS is done during the onboarding phase. The data collected during this stage allows BMS to build your profile and enables you to work at BMS. Examples of data collected are:
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| Contact and identification data | Your contact and ID information includes your:
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| Employment information | Data related to your previous or current role(s) at BMS, such as:
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| Educational and professional data |
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| Family & data of your relatives and third parties | You may share contact details of family or relatives in case of relocation, services, accidents or emergency situations, or BMS may request that you inform us about potential conflict of interests which can includes contact details and positions of third parties with whom you belong or have professional interactions with. This includes:
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| Conflict of interest data | BMS may also request to inform us about your potential conflict of interests which can include:
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| Sign-in, analytics and device data | When using BMS or third-party devices, platforms, intranet, systems and technologies, we use your personal data to provide you access to, tailor the services provided to, and to protect the security of, our systems. We use the following types of data:
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| Financial information, compensation and benefits | We collect financial information about you for pay-roll, benefit and insurance purposes, which can include your:
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| Data about you that we make public | There are instances when you agree or where we must disclose your personal information publicly on our corporate websites, public registries or public facing platforms – this will depend on your participation at BMS events, posts on social media, and your position and role at BMS. For example, your:
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| Other data | Tax status, information related to work attendance, travel and expenses, emergency contact details, compensation, hours of work, holidays and benefits related information, CCTV data and investigation related information. |
| Sensitive Work-Related Data | |
|---|---|
| Health, welfare and leave information | This information if needed for managing your leave and compensation:
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| Vaccination or health status | In certain occasions, where applicable and permitted by applicable law, in particular for public health or protection against diseases (i.e.: pandemic situations) BMS may collect your health data, such as:
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| Background check data | This includes:
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| Religious beliefs | This can be collected or required by applicable law:
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| Race and ethnicity data | Where this is required or permitted by applicable law, unless you share it voluntarily for a certain defined purpose. We will usually only collect and store such sensitive data anonymously for equal opportunities monitoring purposes or if you decide to share it for a defined purpose. |
| Sexual orientation data | Where this is required or permitted by applicable laws or you have voluntarily provided the information to us. For example:
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| Other sensitive Work Related Data | Depending on the law of your country, BMS collects other categories of personal data about you that can be considered sensitive, such as:
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4. PURPOSES – WHY WE PROCESS YOUR DATA AND IN WHAT CONTEXT |
This section describes the main types of activities where BMS processes your personal data and the context in which BMS uses it. Our main processing activities consist in:
- handling your data for day-to-day operations, such as for onboarding you as a new hire or worker, handling your payroll, requests, enabling access to our systems and intranet and BMS social media platforms to interact with other colleagues, for internal interactions, and, if applicable, performance reviews;
- offering benefits such as learning, career development programs, fitness, rebates on goods, wellbeing programs, BMS or external events or initiatives that you can access or participate in depending on your role;
- implementing appropriate security measures and infrastructures that prevent data losses, ensure compliance with applicable laws, maintain whistleblowing hotlines and channels to report misconducts, conflict of interest or unlawful behaviors which may require preserving information as evidence to comply with applicable employment legislation; and,
- processing in the context of our working culture and environment as a multinational company, such as participating in diversity and inclusion groups, activities or discussions or responding to surveys about the working environment.
| Category of data | The Purpose for use |
|---|---|
| Relocation, local assignments of workers | BMS processes your data for the following reasons:
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| Onboarding and administration | When joining BMS as a new hire, to:
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| Talent acquisition and recruitment | After your application has succeeded, BMS will use your information necessary to process your job application, record your information in our systems, as an applicant to internal opportunities for roles, projects or initiatives. |
| Attendance administration | In some cases, BMS may record your on-site attendance in the workplace in compliance with internal policies and as permitted by local law. This includes data necessary to record and administer your working hours, attendance and overtime application, approval and reimbursement when applicable or compliance with the applicable BMS flexible way of working policy. |
| Leave management | To enable your leave application for paid annual leave and unpaid leave:
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| Compensation and benefits | To comply with legal requirements and BMS labor policies related to compensation and benefits, which includes:
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| Learning and development | To manage talent development, administer and track training and awareness activities. |
| Performance and recognition |
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| Working culture and BMS events, surveys and activities |
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| Travel and expense reimbursement |
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| Safe work environment, information security, acceptable usage purposes and fraud detection and prevention | The nature of the work at BMS requires to protect the health & safety of its employees, data, or infrastructures. BMS will access your data in particular to:
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| Protecting health & safety of its workers or third parties | BMS may apply internal policies to protect against serious diseases or threats in the context of:
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| Compliance and regulatory purposes |
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| Equal opportunity and diversity monitoring / initiatives |
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| Understanding the diversity of our workforce | We collect certain demographic data mostly in aggregate, such as:
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| Run security & compliance scans or verifications | In certain countries, BMS will monitor your individual activity only if we have a reasonable, proportionate, and robust legal reason in place. Typical examples of where BMS might monitor your activity are:
This type of monitoring will always fully comply with the law and will only process the least amount of data needed to complete the investigation. |
| Automated decision making | In general, BMS does not make employment decisions based solely on automated processing (including profiling) of employees. If this were to happen, for example using Artificial Intelligence, then BMS will make you aware of this activity before any of your personal data is processed. You can learn more about the technologies we use in section 9. |
| Criminal records and background checks and verification | BMS run background verifications to confirm the accuracy of documentation you provide to BMS during and after your hiring process, but only where permitted by the law and where relevant to your role. Examples: criminal records, education, employment verification, creditworthiness, conflict of interests checks. |
| Other processing activities | BMS may require you to provide certain personal data (such as your name, address, and ID number) of other individuals such as your family members, for other purposes such as:
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| Note: As a BMS Worker, you are responsible for any sharing with BMS of personal data about persons outside BMS – for example, providing BMS with information about family members for health insurance purposes, relocation services, conflict of interests, verification to past employers, emergency contacts and so on. Therefore, it is your responsibility to inform the third party about such disclosure or where required, obtain their prior permission, and provide them a copy of this privacy notice. When disclosing the personal data of these individuals, you will be acting on their behalf. |
5. ENTERPRISE PLATFORMS & DEVICES – HOW WE USE YOUR DATA |
As a BMS Worker, there are many times when we need to process or share your data using digital means. In most cases, your online connection to BMS systems is securely managed through the BMS single sign-on (SSO) process or through our VPN (virtual private network). You may access other systems, such as Outlook or Workday using double factor authentication.
For more information about how we collect personal data from visitors to our websites or users of our products and services, please review our General Privacy Notice.
| Type of activity | Data categories | Purpose for use |
|---|---|---|
| BMS intranet, websites and applications | Login data (BMS ID, login details for SSO), Analytics data | The main use of your personal data for our intranet sites are for:
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| Eligible programs, benefits or activities run by third parties | Eligibility contact data (BMS e-mail, BMS ID, full name, role if needed). | BMS shares your contact details with trusted third parties to offer various benefits to workers who are eligible to access such programs. |
| Matching your profile for internal opportunities | Application data (full name, BMS ID, your skills, interests, current role) Professional data (such as your CV/resume, data from 3rd party platforms such as LinkedIn). | When you enter your professional data into BMS HR systems, BMS can use that data to propose internal opportunities at BMS that might be relevant to you. When doing so, BMS sometimes uses third parties to help match your profile to the most suited available job roles. When we do use external providers and/or software for this activity, you will receive more information prior to our use of such data. Read more in section 9 about artificial intelligence and section 10 about your privacy rights. |
| Bring your own device (BYOD) | Device ID and other data needed to secure the connection to BMS application and systems. | Where permitted under BMS policies, you may also use your own device (Bring Your Own Device (BYOD)) or other approved devices to perform your job at BMS. This requires BMS to access your personal data to enable your device, including the installation of BMS approved software for information protection purposes. |
| Cybersecurity & information protection | Aggregate security data, system monitoring data and contact details and usage data | BMS uses a variety of supporting applications and teams to ensure all data remains available, secure, and confidential when you use BMS approved, technologies and systems. To achieve this goal, BMS processes aggregate data for the purposes of updates, diagnostics, tests, and the security of your laptop or devices. Example: To prevent data losses, phishing or scam attempts or for compliance purposes, we may send you notifications, or refresher training requests. |
6. DATA SOURCES – HOW DO WE OBTAIN AND SHARE DATA ABOUT YOU |
BMS collects personal data directly from you for most of our processing activities, although sometimes we obtain personal data automatically via certain internal BMS sites or indirectly from alternative sources.
| For example: we collect personal data indirectly from service providers (such as recruitment agents and background checking services), online platforms, government bodies (criminal records, wage garnishments) or authorities where required by law (such as tax authorities) to manage your work relationship with us. |
We also collect information about you automatically, through physical or online security, systems monitoring (for example through video (CCTV) recording) or building access control logs when you enter the workplace or in other similar contexts. BMS will always strive to make you aware of this type of processing before collection of your personal information takes place.
7. DATA TRANSFERS – WHO WE SHARE YOUR DATA WITH AND WHO CAN ACCESS IT |
Only limited BMS teams and approved third parties or authorities who need to manage or obtain your information may access Work-Related Data. When your personal data is more sensitive, BMS will apply more restrictions and protections to protect it. For details on our cross-border transfer mechanisms, please see the relevant section in our General Privacy Notice available on all bms.com websites.
| Inside the BMS group | |
|---|---|
| BMS locations | BMS is headquartered in the United States, with operations in Europe, Asia, Australia and in North and South America – all collectively known as the “BMS group” (of companies). Given the global nature of our company, processing of employee data occurs across several countries. Many of our HR processing activities are centralized in the United States (for example in our Tampa office), but we also have centralized HR activities in Australia, China, India and the United Kingdom. Your data will be accessed by local and central teams who may be located in such locations. You can also find the main locations from where we operate here: https://www.bms.com/about-us/our-company/worldwide-facilities.html. |
| Contracts and principles to secure the transfer | Binding Corporate Rules (BCRs) is a recognized mechanism that allows the transfer and disclosure of personal data across entities that are part of the same company group. Our Binding Corporate Rules Policy provide you with an overview of our global privacy program and commitment to maintaining high data protection standards when processing personal data transferred to different countries within the BMS Group of companies. Transfers of Work-Related Data also occur on the basis of appropriate arrangements including data transfer agreements, local or regional transfer schemes or, when appropriate or required, your consent. |
| Teams or function accessing your data | BMS teams who can access your information include:
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| Outside the BMS group | |
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| Why we need to disclose your data | BMS partners with many organizations that are specialized in areas such as IT, security, tax and accounting, payroll, providing benefits, running programs, insurance, pension or other services. In other cases, we disclose your data to authorities. |
| Approved third parties | BMS engages with a variety of third-party service providers to help support the services we provide to our workers. For many of our HR functions, the third-party service providers are embedded within our HR functions (for example as consultants providing IT Support services) but in other instances, you will have a direct relationship with the external vendor – for example, insurance providers, health, and wellness Apps and so on. |
| Governmental bodies or authorities | BMS may share Work-Related Data that includes your contact details, correspondence, internal or external communications with authorities or for dispute resolution purposes, claims or investigations, to comply with applicable laws or to protect BMS’ business or interests. |
| Security | BMS puts all third-party vendors through a series of rigorous security and privacy checks, rregardless of whether the vendor works directly for BMS providing a support service or whether the relationship with the vendor is directly between you and them. In addition, we have data protection clauses included in all our contracts with vendors, where needed, to ensure that the applicable data protection legislation is followed regardless of the country in which your data is processed. |
8. OUR LEGAL BASES FOR PROCESSING YOUR PERSONAL DATA |
In this section, we describe our legal justifications (commonly referred to as “legal basis”) for the use of your data related to each of purpose for using it. We will use the legal basis that is most appropriate for the purpose and circumstances related to such processing. Below, we have explained which legal bases we may choose or have to use when using your personal information.
| Note: Depending on the country or State where you reside, the law of your country may not require that BMS justifies how it uses your data (such as in the US or Hong-Kong). This applies to ordinary use of your data, transfers outside of your residence, or when sharing or disclosing your Work-Related Data with a third party. If you are from a jurisdiction or a State that requires a legal basis for processing personal data (such as China, the EEA, UK, or Brazil), our legal basis will depend on the personal data concerned and the context in which we collect it. Where required by applicable law, BMS will obtain your prior consent for certain processing activities – for example, using cookies or trackers, when using your images or recording materials, disclosing your personal data outside of your country of residence or disclosing it with BMS-approved third parties. |
BMS relies on a legal basis for each of our processing activities for most of the jurisdictions where BMS operates, whether relating to Work Related Data or Sensitive Work Related data. However, the privacy laws in some countries may not require the same legal basis for our processing activities as we have described in this notice. For instance, we may use consent or contractual necessity instead of legitimate interest when the local law does not recognize such a legal concept.
Our most used legal bases are:
- contractual necessity: in practice, this means that BMS needs to process your data to honor our commitments as stated in your arrangement with BMS, for example providing your personal data to our third-party payroll, pension or insurance provider;
- compliance with a legal obligation: there are many times where BMS has a legal obligation to use, retain or disclose your Work Related Data. We will make this clear at the time and inform you whether provision of your personal data is mandatory or not, as well as the possible consequences if it is not provided;
- prior consent: where BMS conducts optional activities or when the law requires it, we will inform you and BMS may require your prior consent. Unless the nature of the activity or of the data requires it, your local law prescribes or allows otherwise, you will have the right to withdraw your consent at any time;
- public disclosures: if you agree to disclose your Work Related Data publicly or if BMS has a duty to do so, then future control over that data may be compromised. BMS will provide you with a notice explaining the processing activity where your personal data may become publicly available and if you have a choice of whether to participate or not.
| Legal basis | Description and examples when using our legal basis |
|---|---|
| Performance of a contract with you | In most cases, we justify using your data for HR management as described in our HR related policies, handbooks and other rules that may apply to your role at BMS. Example: Compensation & benefits, performance, ensuring compliance with employee handbooks, SOPs, internal procedures, for sick leave, internal career development and opportunities, running our daily operations, login to and use our IT systems. |
| Legal obligations, investigations and compliance | We use your personal data when BMS complies with its legal obligations related to employment which can include Sensitive Work Related Data. Example: in the context of tax laws, regulations preventing anti-bribery or conflict of interests, public health, for security, health & safety at work, investigations or internal or third party claims, audits, good clinical, laboratory and manufacturing practices (GxPs). This includes sharing your Work Related Data with third parties or competent authorities or bodies. |
| Legitimate interest or use | BMS has legitimate interests to use your personal data for identified purposes, always assessing that there is an appropriate balance between your right to privacy and BMS’s interest to conduct its business operations. In general, BMS considers it has a legitimate interest to use your Work related Data to achieve its immediate and long-term business and commercial goals and outcomes, such as in the context of:
Note: BMS uses its legitimate interest when it is proportionate, aligned to, or would not conflict with, your reasonable expectations, and does not undermine your individual rights, interests or freedoms. |
| Consent | In the context of voluntary initiatives or benefits where we obtain your prior permission to use or share your personal data for a specific activity, such as events, picture or recordings, connecting to third party platforms or services. |
| Public interest | To protect against serious diseases or threats in the context of global, regional, or national public health, for instances in the event of pandemic situations. In most cases, accessing or disclosing your personal data in this context will be based directly on applicable laws. |
| Vital interest | On rare occasions, we use your vital interest to protect your, or the vital interest of third parties, for accident, security or to prevent imminent threats to your or third parties’ health and safety at the workplace or outside our premises for emergencies or insurance purposes. |
This list is not exhaustive and shall provide you with an overview of how we justify the processing of your personal data.
9. DO WE USE ARTIFICIAL INTELLIGENCE (AI) OR SIMILAR TECHNOLOGIES? |
BMS has developed internal policies and guidance on responsible use of AI. When using AI tools involving Work-Related Data, we will apply globally recognized data privacy & protection principles. When using third party technology, we ensure to apply:
(i) BMS principles on responsible use of AI;
(ii) appropriate technical and security measures;
(iii) contractual arrangement to protect your personal data.
BMS will provide you with more detailed information in a privacy notice, and if required, obtain your prior consent before using such technologies. You can read more information about your rights, including your right to object or to request human intervention, in section 10.
Currently, BMS does not use technologies that qualify as Artificial Intelligence (AI) when using worker personal data, such as algorithms that have a sufficient degree of autonomy to make important or significant decisions about you in the context of work without human oversight before any decision is made. In other words, BMS does not use such technologies without decisions being made by humans which can affect you as a BMS worker.
However, we do use certain tools and technologies that allow us to improve efficiency in our daily operations. BMS is looking at digital solutions, automation and advanced technologies that can:
- reduce manual tasks, to support our operations and drive efficiency at work;
- improve your well-being, safety at the workplace, mental health;
- assess risk profiles to comply with internal BMS policies and applicable laws, such for, anti-bribery, drug promotion or preventing conflict of interest;
- protect BMS systems, including in the context of cybersecurity or data loss prevention programs;
- facilitate the selection of potential candidates for recruiters’ review when applying on our official careers website: https://www.careers.bms.com;
- send automated instant messages and communications through intranet or online chatbots, calendar scheduling bots, or other online technologies. Internal chatbots may use our enterprise directory to refer our teams to the appropriate subject matter experts;
- match your BMS profile for career development opportunities.
| Example: BMS may use machine learning solutions that can enable career or learning opportunities at BMS, on a voluntary basis, including to suggest internal projects, reach assignments, tour of duties or job opportunities that match your profile and to propose boosting your career at BMS. |
10. INDIVIDUAL CHOICES – RIGHTS AND ACCESS TO YOUR DATA |
This section describes the rights you may have and the potential actions you can take in relation to how BMS processes your personal data.
You have several privacy rights in relation to the processing of your personal data at BMS, but these will depend on the country where you reside and on the legal basis that we used to process your personal data. Exercising your rights is usually free of charge, except if your request is excessive or requires disproportionate efforts, in which case we may ask you for a reasonable fee.
BMS assesses every request received based on who you are and the jurisdiction or State in which you are based. If we cannot comply with your request, we will let you know the reasons why. You can always contact BMS at dpo@bms.com to find out more about your rights and how you can exercise them.
The rights described below are not absolute and will only apply in certain circumstances. This means that we may be unable (for example, due to legal requirements) or not obligated to act on your request. In some cases, we may need to collect additional personal data from you to verify your identity before we provide access or delete your information, for example a copy of your government-issued identification.
The rights described below are not absolute and will only apply in certain circumstances. This means that we may be unable (for example, due to legal requirements) or not obligated to act on your request. In some cases, we may need to collect additional personal data from you to verify your identity before we provide access or delete your information, for example a copy of your government-issued identification.
| Right of access | You have the right to contact BMS and request confirmation that we process your personal data, why we process your data, and be provided with access to that data. Please remember that this is not an ‘absolute right’; there are situations where we must remove or redact data to protect other data subjects and company confidentiality. |
| Right to rectification | You may have the right to update/correct your personal data, for example if it is inaccurate, incomplete, or not up to date. |
| Right to erasure (right to be forgotten) | You may have the right to have your personal data deleted. There are exceptions to this right, for example when we are legally obliged to retain your personal data for a specific time-period, or when your data is disclosed publicly. |
| Right to restrict the processing | You have the right to request that we restrict, suspend, or cease the processing of your personal data. Exceptions also apply here. If BMS lifts the restriction, we will inform you beforehand and explain our reasoning. |
| Right to data portability | You have the right to receive or have your personal data transferred to a third party in a structured, commonly used, and machine-readable format. Note: This right may not apply when your data is processed based on the legitimate interest of BMS or in certain jurisdictions. |
| Right to withdraw consent | When we process your personal data based on your consent, you have the right to withdraw it at any time and BMS will stop processing your personal data. However, the withdrawal of consent does not impact our processing of your personal data prior to the removal of your consent. |
| Right to object | You may have the right to object to BMS processing your personal data. This is also not an absolute right and your right to object will depend on the nature of the processing by BMS.. |
| Account deletion | Where applicable, you may have the right to request to delete your user account. This applies for example when using an account on a platform that is operated by a third party. In this case, please contact the platform directly to exercise your rights. |
| Right to complain to data protection authorities | In some countries, you may have the right to complain directly to the data protection authority in your jurisdiction, if you believe that BMS is processing your personal data unlawfully and/or is violating your rights. The privacy rights section of our BMS General Privacy Notice describes how to contact the competent authority or relevant contact in your country where you reside. |
| I would like to | Tools you can use to manage your data |
|---|---|
| Update my data | Workday, mybms & e-mail. If your personal data changes during the course of your time at BMS, please raise a ticket or connect to your Workday account to update that data or contact your HR business partner to note those changes. |
| Access my data or receive a copy of my data | Workday, mybms, & e-mail. Workday and the relevant applications available in mybms allows you to see the data that we hold about you and download a copy. If we have data that you cannot access via Workday, then you may make a request by emailing your HR Business Partner or by using the contact details provided in the contact us section below. Note: we might need to refuse access to personal data in certain cases, such as when providing access might infringe someone else’s privacy rights. |
| Delete my data or withdraw consent | Workday, mybms & e-mail. You can ask that we delete personal data that you believe is inaccurate or no longer relevant by emailing your HR Business Partner or by using the contact details provided in the contact us section below. In addition, you can go into Workday and remove some of the data you have chosen to share with us, such as your photo, demographic data, emergency contacts and so on. We might need to refuse deletion of personal data in certain cases, for example if there is an impact on our legal obligations. |
11. DATA SECURITY – HOW WE PROTECT YOUR PERSONAL DATA |
BMS uses appropriate technical and organizational measures to protect your personal data online and offline. We do this to prevent unauthorised processing, loss of data, disclosure, use, alteration, or destruction of your personal data. The measures that we deploy are dependent on the sensitivity of the personal data and the most recent advancements made in security technology. Where appropriate, we use encryption, pseudonymisation (such as key coding), de-identification and other technologies that can assist us in securing your data, including measures to restore access to your data. We also require our service providers to comply with reasonable and recognized data privacy and security requirements.
Bristol Myers Squibb has adopted the NIST Cybersecurity Framework (https://www.nist.gov/cyberframework) to ensure that our most critical information is kept confidential, suitably available, and safeguarded from corruption. Aligning with NIST also allows us to continuously assess and improve our ability to protect, detect, and respond to cyberattacks. NIST defines five cybersecurity functions: identify, protect, detect, respond, and recover. We have aligned our cybersecurity program to these five functions.
We conduct regular testing and reviews of our technologies and processes, including auditing of our business partners and vendors, so that our security controls remain effective and up to date. Also, we may further anonymize your personal data when it is no longer needed for the purpose for which BMS originally collected it.
12. DATA RETENTION – HOW LONG BMS RETAINS YOUR PERSONAL DATA |
Data retention schedules
BMS will only retain your personal data for as long as necessary for the processing purposes listed in section 4. When retaining and storing data about you in our systems, we have put in place specific data retention schedules in accordance with our company policy and in compliance with applicable data protection and local employment laws.
Criteria to keep your data
Typically, we retain data based on the following criteria, where we consider:
- the quantity, nature and sensitivity of the personal data in question;
- the potential risk of harm in the event of unauthorised use or disclosure;
- the purposes of the processing;
- whether or not these purposes can be achieved by other means, as well as the applicable legal obligations.
| Note: the below retention schedules are not applicable across all countries - certain retention periods may differ from this table to meet local legal or regulatory requirements (such as China). Retention periods can also be adjusted in line with specific changes made through new legislation. |
There are instances where BMS is legally obliged to adhere to specific retention periods. For example, when BMS must retain data for a set minimum period or to delete it after a set maximum time limit. Some common examples of these obligations normally relate to data needed for tax and accounting, anti-bribery, conflict of interest or investigation purposes.
| Type of activity | Retention period |
|---|---|
| Benefit plan administration, reporting, and participant disclosure | Event + 10 years |
| Benefit enrolment and participation Benefit plan development and management Benefit plan texts and amendments | Event + 6 years |
| Education assistance, and work/life and diversity | Creation + 7 years |
| Workforce tracking and compliance | Creation + 5 years |
| Employee recruitment and selection | Creation + 3 years |
| Employment eligibility / verification & immigration | Duration of employment + 6 years |
| Personnel relations & investigations | Event + 3 years |
| Personnel records Training completion – general | Duration of employment + 7 years |
| Labor arbitration / grievances Labor relations records | Event + 50 years Creation + 50 years |
| Compensation / salary, and incentive planning | Creation + 10 years |
| Training programs and materials Training relating to BMS products in compliance with GxPs | Active + 5 years Active + 2 years. Thereafter, the longer of 25 years or 10 years after the expiration of the drug’s marketing authorization. |
| Employee relocation and forgivable loans | Creation + 7 years |
| Payroll Payroll tax records | Creation + 11 years |
| Employee time and attendance records | Creation + 8 years |
For more specific information about the description of each activity, how long BMS retains your personal data for human resources management, or for other purposes as described in this privacy notice, please access this page: https://retention.bms.com. If your relationship with BMS does not allow you to access this page, please contact us at dpo@bms.com.
13. LEAVING BMS – WHAT HAPPENS TO MY DATA |
After you end your employment with, BMS we will need to retain certain information about you, including your contact details, to fulfil certain business obligations, to administer or manage retirement plans, payment for outplacement services, respond to queries from your new employer.
| Purpose | Categories of data | Details |
|---|---|---|
| Claims & disputes | For example, compensation, incident data, e-mail exchanges, investigation data. | To deal with claims or disputes involving you or others. This could include an accident at work. We do this because we have a legal obligation to provide the information, or it is in our interests to bring or defend a claim. We may also have an obligation to retain and preserve data or evidence that is subject to a legal hold obligation. |
| Retirement, e-mail communications or referrals | Years of service, compensation, e-mail exchanges, your applications and new role, third party contact details. | We may keep or share your information to administer or manage leave, severance or retirement packages, contact you in relation to your past role or work or to respond to queries to your new employer about your role at BMS. |
| Outplacement services | Professional and personal contact details, CV, professional background, role at BMS. | BMS may offer or pay for services after you leave our company. BMS will only keep your data necessary to pay the costs of packages you may be eligible for. |
| Business continuity | E-mails and documentation, projects, and decisions you made, login and accesses to systems. | To understand and evidence decision making in your role and maintain knowledge within the business after you leave. We do this because it is in our interests to use this information to help run our business, or it may be to support a legal obligation we have. |
| Employee retention | Leave reasons, manager and employee evaluations, performance, role, position/title. | To understand why you left us. We do this because it is in our interests to use this information to help run our business or it may be to support a legal obligation we have. |
| Pension administration | Your contact details, compensation and benefits, years of service, payroll, and tax data. | To manage and administer your pension and related legal obligations. |
| Obligations to third parties | Your contact details, role, position, title, compensation & benefits. | To comply with our obligations to third parties in connection with your employment, such as tax authorities and professional bodies. |
14. ADDITIONAL PRIVACY RIGHTS |
This section contains additional information for jurisdictions that give additional privacy rights in the context of work with BMS. Note that these rights will depend on the nature of your contract or relationship with BMS, your residency, jurisdiction, State from which you originate or the BMS entity that you work for. BMS will not discriminate against you for exercising your rights but may not be able to provide you with services or programs that you have requested if we are not able to use your personal data. Please refer to section 10 for general information about your privacy rights.
California
If you are a California resident, please note that:
|
If you make a request to exercise your rights:
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15. TRANSFER OF CONTROL |
Data sharing in connection with a transfer of control
Circumstances may arise where we decide to reorganize or divest part (or all) of our business or a line of our business (or any portion of our assets). This can include our information databases and websites, through a sale, divestiture, merger, acquisition, in the event of a bankruptcy, or other means of transfer.
In such circumstances, your personal data may be shared with, sold, transferred, rented, licensed, or otherwise provided or made available by us or on our behalf to actual or potential parties to, and in connection with, the contemplated transaction (without your consent or any further notice to you). In such circumstances, we will seek written assurances that your personal data will be protected appropriately.
16. CHANGES TO THIS NOTICE |
BMS may update its privacy notices from time to time. If there are any important revisions which might impact the way we process your personal data, BMS will notify you to inform you of these changes either directly or through our internal communication channels.
17. CONTACT US |
If you have questions about this notice, or you want to obtain more information about our use of your personal data as a BMS Worker, you can ask a question by raising a ticket on myBMS. For current and previous employees, you can also contact us by email at eudpo@bms.com for the EU/EEA, Switzerland and the UK. If you are located elsewhere, please email the team at dpo@bms.com or by post at the contact details as described on the relevant footer of our corporate websites that applies in your own language under the contact section.
Privacy notice versions
| Current | Comprehensive update in the layout and content to harmonise transparency across all BMS markets |
| 2023 |
Esta Política de Privacidad fue actualizada por última vez el 01/12/2017.